BidNet Direct Buyer - Issuing Solicitations

How do I create a solicitation?

To start a new solicitation, take the following steps:

1. Click New Solicitation (top right).

2. Fill in all required fields (marked with *), then click Next.

3. In the Notice tab, complete the Header:

   • Add a Title, Type, and unique Solicitation Number.

4. Enter all key Dates (e.g., Closing Date, Question Deadline). Indicate how questions will be accepted.

5. (Optional) Add any Pre-bidding Events by clicking Add an Event.

6. Contact Information auto-fills with the user’s contact information but can be changed or more contacts can be added.

7. In Details:

   • Set Purchase Type, Delivery Date, and add a detailed scope of work in the Description.

   • Choose whether to show the Document Takers List.

8. Choose a Bid Submission Process, fill in required fields, then click Continue.

9. In Categories, search by keyword or enter a code and check at least one box.

You can now Save or Continue to add more features.

How do I post a solicitation?

To publish your solicitation:

1. Take the steps to 'Create a Solicitation'

2. Click the Preview tab to view the Notice or Abstract that vendors will be able to view and print.

3. If you are satisfied with your solicitation setup, click on the Publish icon (top right).

4. Select Yes to confirm that you are ready to make the bid active.

5. The system will take you to the Solicitations Management page.

How can I add a pre bid event?

You may add Pre-bidding events by clicking on the Add an Event button during solicitation creation. To change a published event, you will need to issue an addendum and manually update the event details.

How do I add Bonding Requirements to my solicitation?

During solicitation creation, expand the Bonding Requirements section of the Notice tab. Select “Bidders must provide E-bonding”. You can enter one of the requirements in percentage or dollar value for any of the six available bonds. Click +Add a Bond to add a customized bond.

How can I add Bid Questions to my solicitation?

You can add Bid Questions in the Bid Submission Process section of your draft solicitation during solicitation creation. You can click Download Template, enter your questions and then import the document by clicking Import Questions.

How do I create a by invite solicitation?

Select By Invitation as the “Publication Method” during Solicitation Creation.

How can I schedule the publication of my solicitation to a later date?

You can schedule the “Publication” of your solicitation for any desired date and time by selecting Scheduled in the “Dates” section during Solicitation Creation process.

Can I replicate a solicitation without re-entering all of the information?

Yes, you can clone an existing solicitation by clicking the three dots to the right of the solicitation in question, then clicking Clone Solicitation.

Can I create a solicitation with same day closing?

Yes, you can publish a solicitation that closes the same day.