How can I modify the Electronic Bid Submission section if I’ve made a mistake?
You cannot modify the Electronic Bid section; you must either leave it as is or you must cancel the solicitation and issue a new one.
How can I extend the closing date on a published solicitation?
You must create an amendment and modify the closing date and time in the “Dates” section.
From your solicitation list, click on the solicitation you wish to change.
Click Actions in the upper-right and select Create Addendum.
Enter an “Amendment Description” and Continue.
On the “Notice & Bid Process” tab, update the Specific Date of the Closing in the “Dates” section.
Click on the Documents & Items tab to upload the addendum file if applicable, and Continue.
Click the Publish icon in the upper-right.
How can I replace a document on a published solicitation?
You must create an addendum to add the replacement document. The original file will remain visible in the bid documentation.
From your solicitation list, click on the solicitation you wish to change.
Click Actions in the upper-right and select Create Addendum.
Enter an “Amendment Description” and Continue.
Click on the Documents & Items tab to upload the updated document, and Continue.
Click the Publish icon in the upper-right.
How can I modify the Bid Submission type from Physical to Electronic?
You cannot modify the Bid Submission section; you must either leave it as is or you must cancel the solicitation and issue a new one.
Can I add or modify the contact information of a published solicitation?
Yes, you must create an addendum to add a contact or modify the existing contact in the Contact Information section.
From your solicitation list, click on the solicitation you wish to change.
Click Actions in the upper-right and select Create Addendum.
Enter an “Amendment Description” and Continue.
On the “Notice & Bid Process” tab, update the “Contact Information” section accordingly.
Click on the Documents & Items tab to upload the addendum file if applicable, and Continue.
Click the Publish icon in the upper-right.
What is the difference between an Amendment and a Communication?
An Addendum is used when there is a major change to the original publication, such as the scope of work, change of Dates, Locations, Contacts, Submission Type, etc. A Communication should be issued If the change is minor.
How do I create an addendum?
You can create an addendum using the following steps:
From your solicitation list, select the three dots to the right of the solicitation in question.
Select Create Addendum.
Enter an “Amendment Description” and Continue.
Click on the Documents & Items tab to upload the addendum file, and Continue.
Click the Publish icon in the upper-right.
How do I create an communication?
To create a communication on a published or closed solicitation, follow these steps:
Click the three dots to the right of the solicitation in question.
Click 'Create Communication'.
How do I send out a communication to vendors without the use of an addendum?
You can send out a communication on a published or closed solicitation by clicking the three dots to the right of the solicitation in question, then clicking Create Communication.
Can a Communication be deleted?
Communications cannot be deleted once they have been published.
Can multiple users publish amendments on the same solicitation?
Yes, all users with the Buyer Admin or Buyer Coordinator roles can publish amendments on all solicitations.
How do I extend a closed solicitation?
A closed solicitation can be reopened with a new closing date.
To reopen a solicitation, click the three dots to the right of the solicitation, then click Reopen. Enter the Amendment description, modify the date and click Publish.
Do vendors receive a notification when an addendum is published?
All vendors who matched with the bid or who have downloaded the documents will be notified when an addendum has been published.
How do I remove or un-invite a vendor from a published solicitation?
You cannot un-invite a vendor from a published solicitation.
Comments
0 comments
Please sign in to leave a comment.